Job Title:                                Supervisor – Accounts Payable                   

Department:                          Finance

Reports To:                           Financial Manager - Transactions

SUMMARY:

The Supervisor of Accounts Payable ensures timely and accurate processing of disbursements to employees, individuals, partnerships, corporations, and other entities through Oracle Accounts Payable module. The incumbent oversees the maintenance of supporting records ensuring compliance with company policies and established external regulations.

The Supervisor of Accounts Payable ensures controls meet both internal and external audit requirements in addition to supporting prevailing company policies and procedures.  The incumbent drives process improvements and control the Company’s expenses.

ESSENTIAL FUNCTIONS:

• Manage the day-to-day operations of the Accounts Payable function responsible for processing non-payroll disbursements to staff, suppliers and other entities.
• Ensure timely and accurate processing of purchasing and payment documents in Oracle such as purchase orders, travel reimbursements, stipends.
• Oversee the maintenance of departmental records and generation of monthly creditor reconciliation reports.
• Ensure an accurate and efficient monthly closing of Accounts Payable financial records and posting of month end information. Ensuring accuracy of Accounts Payable information impacting upon the financial statements.
• Establish Accounts Payable accounting policies, procedures and controls and procedures to maximize efficiency in processing supplier invoices and payment requests.
• Execute value added operational analysis including but not limited to purchase order variances.
• Identify and implement process improvement opportunities.
• Coordinate Tax reporting for payments to vendors subject to VAT and withholding tax.
• Liaising with vendors and Procurement Manager on coding and payment issues so as to handle suppliers enquiries in a timely manner.
• Interact with internal and external auditors and participate in occasional auditing projects or provides information and access to accounting records as required.

OTHER:

• Other duties will be assigned as required.

SUPERVISORY RESPONSIBILITIES:

·         Supervise and manage the performance of Accounts Payable staff.

QUALIFICATIONS:

• Experience of ERP systems, Oracle knowledge preferred
• Strong analytical skills
• Creative and analytical thinker
• Self-motivated, able to work in a team and independently
• Ability to work in a high volume, fast paced environment
• Detail oriented and able to multitask, meet deadlines and adjust to changing priorities

·         Excellent organizational skills

• Excellent written and oral communication skills
• Ability to communicate clearly and concisely with all levels of the organization, including senior management
• Strong interpersonal skills
• Excellent follow up skills

·         The incumbent must be flexible as there may be occasions that require working beyond the standard working week to ensure the positions expectations and responsibilities are met.

EDUCATION AND EXPERIENCE:

• Degree in Accounting, or in a related field preferred
• Minimum three years Accounts Payable experience
• Supervisory experience required

ADDITIONAL:

We are a dynamic organization in a rapidly changing industry.  Accordingly, the responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.  More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.