SUMMARY:

The Supervisor - Accounts Receivable is responsible for providing financial and administrative duties relating to accounts receivable in order to ensure effective, efficient and accurate financial operations through Oracle accounts receivable module. The incumbent oversees the maintenance of supporting records ensuring compliance with company policies and established external regulations.

The Supervisor - Accounts Receivable must establish controls to meet both internal and external audit requirements in addition to supporting prevailing company policies and procedures.  The incumbent drives process improvements and control the Company’s Accounts Receivable function.

ESSENTIAL FUNCTIONS:

• Manage the day-to-day operations of the Accounts Receivable function.
• Ensure the timely and accurate raising of invoices, credit notes and the processing of information into Oracle meeting the full system requirements.
• Ensure an accurate and efficient monthly closing of Accounts Receivable financial records and posting of month end information. Ensuring the accuracy of Accounts Receivable information impacting upon the financial statements.
• Monitoring of open sales orders and initiate the cancelation closed sales orders, with appropriate authorisation.
• Responsible for the collection of all customer cash and the maintenance of strong relationship with all customers to resolve any debt issues.
• Liaising with sales and property teams on billing and collection issues so as to handle customer’s enquiries in a timely manner.
• Prepare monthly Age Debtors report.
• Provide timely and accurate monthly reports (revenue, accruals etc) and debts analysis. Maintain monthly statement of reconciliation on all account receivable related balances to support end of month financial close balances.
• Provide periodic inputs for cash flow report and forecast as required.
• Strive for continuous improvement and participate or lead improvement projects within Accounts Receivables.
• Provide support to Management on ad-hoc requests and reports.
• Maintain appropriate tax records where applicable in regard to Accounts Receivable.

OTHER:

• Other duties will be assigned as required.

SUPERVISORY RESPONSIBILITIES:

·         Supervise and manage the performance of Accounts Receivable Coordinators.

QUALIFICATIONS:

• Experience of ERP systems, Oracle knowledge preferred
• Strong analytical skills
• Creative and analytical thinker
• Self-motivated, able to work in a team and independently
• Ability to work in a high volume, fast paced environment
• Detail oriented and able to multitask, meet deadlines and adjust to changing priorities

·         Excellent organizational skills

• Excellent written and oral communication skills
• Ability to communicate clearly and concisely with all levels of the organization, including senior management
• Strong interpersonal skills
• Excellent follow up skills

·         The incumbent must be flexible as there may be occasions that require working beyond the standard working week to ensure the positions expectations and responsibilities are met.

EDUCATION AND EXPERIENCE:

• Degree in Accounting, or in a related field preferred
• Minimum three years Accounts Receivable experience
• Supervisory experience required

ADDITIONAL:

We are a dynamic organization in a rapidly changing industry.  Accordingly, the responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.  More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.